SOS Administrative Assistant

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JOB TITLE: Administrative Assistant

RESPONSIBLE TO:  Executive Director

PURPOSE: To assist with coordination of office services such as answering phones, greeting the public, purchasing and record keeping. 

REQUIRED QUALIFICATIONS: Proficient with computers; previous office experience is helpful; ability to work with a variety of people especially those of other races, cultures, and socio-economic backgrounds; good communication skills both written and verbal; organization and time management skills; an ability to maintain confidentiality along with representing the agency in a positive and professional manner.

SPECIFIC DUTIES:  Responsibilities of the position fall into the following categories:

COORDINATION/RECEPTION

  • Answer phones and direct calls to needed parties.  Provide service to visitors.
  • Coordinate incoming paperwork to appropriate department.
  • Copy and scan materials as needed
  • Coordinates collection of and preparation of incoming bills and support for accountant.
  • Maintains personnel time and activity sheets and expense forms, and faxes when needed.
  • Maintains personnel leave time (non-worked hours).
  • Collects mail.

ACCOUNTING

  • Posts all cash deposits and donated goods to donor database.
  • Check for accounting accuracy and double signatures for amounts over $250.
  • Maintain check stubs in file cabinet.
  • Performs general accounting assistance as directed by the accountant.
  • Examines monthly bank statements.

DATA ENTRY

  • Type letters/correspondence.  Occasional spreadsheets of information on Excel.
  • Maintains agency directory/organizational chart.
  • Maintains personnel birthday/anniversary calendar.

OTHER

  • Assist with organizing storage of supplies/materials.
  • Assist employees and general public in a professional manner.
  • Other duties as assigned by the executive director.

Status:  Full-Time/Non-Exempt
SOS is an equal opportunity employer.

Send interest letter and resume to Connie Cahoone, SOS, Box 1191, Emporia, KS 66801 or email cjcahoone@soskansas.com

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