CURRENT AVAILABLE POSITIONS
POSTION SUMMARY: Facilitates record keeping for accounting purposes and provides personnel support.
RESPONSIBLE TO: Executive Director
SPECIFIC DUTIES: Responsibilities of the position fall into the following categories:
- Coordinates collection of and preparation of incoming bills and support for accountant.
- Collects mail.
- Posts all cash deposits and donated goods to donor database.
- Provides HR information to new employees
- Maintains personnel time and activity sheets and expense forms, and faxes when needed.
- Maintains personnel leave time (non-worked hours).
- Maintains agency directory.
- Maintains personnel birthday/anniversary calendar
- Check for accounting accuracy and double signatures for amounts over $250.
- Performs general accounting assistance as directed by the accountant.
- Examines monthly bank statements.
- File grant narratives and checklists as needed.
- Maintain grant administration calendar for deadlines.
- File financial data as needed.
- File personnel materials as needed.
- Assist employees and general public in a professional manner.
- Maintains contracts including MOU’s.
- Oversees meeting minutes are maintained.
- Attend staff meetings.
- Other duties as assigned by the executive director.
REQUIREMENTS : Proficient with computers. Previous office experience. An ability to work with a variety of people especially those of other races, cultures and socio-economic backgrounds. Good mathematical skills, communication, organization and time management skills, an ability to maintain confidentiality along with representing the agency in a positive and professional manner.
REPORTS TO: Crisis Services Director
PURPOSE: To provide safe shelter and basic needs such as food, clothing and transportation to victims of sexual or domestic violence in the SOS service area. Oversee all maintenance for the shelter, shelter grounds and vehicles. Provide support to shelter residents, ensuring that they are comfortable in their surroundings and have a good understanding of shelter rules.
REQUIRED QUALIFICATIONS: An ability to work with a variety of people, including those of different races, cultures, and socio-economic backgrounds. Good organizational and time management skills. Good communication skills, client-centered orientation. Ability to represent the agency outside the shelter in a positive and professional manner.
PREFERRED QUALIFICATIONS: Knowledge of sexual, domestic violence, stalking, human trafficking and issues pertaining to the oppression of victims. Demonstrate a client focused environment that encourages empowerment of all shelter residents. Bilingual (English and Spanish) language preferred, but not necessary.
RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
- Help shelter residents to maintain a safe clean and healthy environment for themselves.
- Supervise the Shelter Support Advocate.
- Supervise the overseeing of all maintenance of the shelter, shelter grounds, and vehicles including the arranging for needed repairs, making sure that appliances, etc. are in good working condition.
- Adhere to procedures and policies when coordinating repairs.
- Participate in weekly case staffing, monthly staff meetings, and supervision as arranged.
- Document contacts and other imperative client information per agency policy and procedures for database and grant documentation.
- Help with grant reporting as appropriate.
- Oversee yearly fire inspection and fire extinguisher inspection.
- Assist the Volunteer Coordinator with arranging shelter coverage.
- Provide support to shelter residents using an empowerment approach, maintaining professional boundaries and encouraging open dialogue of resident needs and concerns to the assigned advocate, Crisis Services Director, or Executive Director, as appropriate.
- Monitor hotline during scheduled work hours.
- Assist in maintain the storage and garage areas and help disperse furniture and items to clients when moving to permanent housing.
- Coordinate yearly shelter clean-up with Crisis Services staff.
- Attend professional trainings and conferences as well as participate in webinars to broaden knowledge on domestic violence, sexual assault, stalking and human trafficking.
- Participate in prevention programs and presentations.
- Other duties as assigned by the SOS Executive Director, including complying with grant goals, objectives, and reports.
Status: Full time/Non-Exempt
HOW TO APPLY
SOS offers employees a competitive benefits package and is an equal opportunity employer. To apply, submit a cover letter and resume via email to Connie Cahoone.
OR by mail to:
c/o Connie Cahoone
P.O. Box 1191
Emporia, KS 66801
Click here for an Employment Application.
My career with SOS showed me that by helping others learn about their strengths, I became stronger.
-SOS Staff member
SOS serves six counties in East Central Kansas. A challenging, rewarding organization to work for, SOS employees have these qualities:
- commitment to client confidentiality
- professionalism in person and online
- humor under pressure
- interest in continuous improvement
THE MISSION OF SOS
To improve the lives of those affected by sexual and domestic violence, child abuse and neglect.